Data backup is one of the most important processes for any individual, enterprise, government organization or non-profit. Data is critical. Data is not your programs or apps. You can reinstall those with discs and reenter your license number for it. What matters are the files you created with that software. For most people this means your photos, documents and spreadsheets, and music. And if you’re a business your accounting file. Of course these need to be protected against loss loss or damage. So how do you do that exactly? It is called “redundancy.” You need to have those file in at least two places. They are already on your computer and you should have them on another device in case of a catastrophic event with your computer or facility.
 
And, please allow me to demystify something about the cloud. It’s just another device. It’s another device at someone else’s location. Nothing more and nothing less. Your data is not floating around in the sky. So, you only have to decide if you want to send your data elsewhere for backup or if you’re capable of doing your own backup on site. I do my own back-up and it is very, very easy but below I’ll lay out the advantages and disadvantages of both types so you can make in informed decision.
 
Cloud Backup
 
Advantages
 
Ease of access – Armed with just a login id and password you can access all your files anytime, anywhere with ease. Although I’m not sure why you would want to do this. It’s a back-up right?
Security – No worries of your data being stolen or lost in a fire. Your files are securely encrypted and made available only to those who you permit to access.
 
Disadvantages
 
Speed – Data transfer depends on the speed of your internet connection. If there are big files to be transferred and a slow internet connection you may have to cultivate patience.
Cost – You need to pay on a monthly or a yearly basis, though the charges may be low it needs to be considered based on your usage.
Control – You do not have full control over your data. If your service provider decides to run maintenance on the storage, you can hardly do anything but wait for the system to start again.
 
External Hard Drive or Flash Drive Back-Up
 
Advantages
 
Cost Effective & Simple – The prices for storage is fast decreasing. A 2 TB (which is an absurd amount of storage) external hard drive will cost you around $120 USD at Amazon.com or Ebay and if you ever need to increase your storage all you need to do is replace the existing one with a higher storage capacity.
Speed – A transfer speed of USB 3.0 means huge amount of data can be transferred in just a matter of minutes or hours.
Security – With an external hard drive you are in total control of your data. You can protect it with a password which means you are the only one who can access it.
Simplicity – You don’t’ need to use the automatic backup feature of your external hard drive or flash drive. I prefer to simply drag and drop my data. Then 30 days later, I delete the information on the external device and drag and drop the updated folders again. Very smart and simple 
 
Disadvantages
 
Security – Though your data can be securely encrypted, you always run the risk of losing your hard drive or someone else stealing it. But I think this is not likely.
Technical Problem – With the external hard drive you always run the possibility of the drive failing or crashing. But if you have redundancy in data (remember this from earlier) you have one copy at all times.
Onsite – If you have a fire it is possible that both of your devices will be destroyed. All you have to do to prevent his is put a third copy on a flash drive in your bank box.
 
What is the best then? Both of these methods have their own benefits and drawbacks. It comes down to what you prefer. For most circumstances it is not necessary to do a cloud backup, in my opinion. But the pros and cons are above so now you can make an informed decision.
 
For more information on data backup or data recovery in Louisville, KY click on these links.
 

Virus removal can be a difficult task even for the tech-experts and some viruses can resist removal.  If your computer is playing sounds, moving extremely slow or taking you to wrong websites I recommend you seek a qualified computer repair shop for removal.  If on the other hand your computer is running well and you want to do a routine virus scan here are some tips to keep your computer free of infections.  You should do a weekly virus scan with a powerful malware removal tool (not your antivirus software suite) such as Malwarebytes free edition which I will explain in detail below.

Start in Safe Mode

Safe mode is used for troubleshooting issues and runs only the minimum software and drivers necessary to start your computer. To start in safe mode you should remove all the CDs, floppies, or USB storage from your computer and restart.  Press and hold the F8 key while the computer is restarting. You need to press F8 before the Windows logo is shown. If it appears before you press F8, then you need to go through the entire restart cycle again. You will be shown a black screen with white lettering and an advanced boot option menu. Use the down arrow to select “safe mode with networking” and hit enter.

Remove Any Suspicious Programs from Control Panel

You should manually remove any suspicious programs from your computer using the control panel.  The file path in Windows 7 is: Start > Control Panel > Add/Remove Programs.  Make sure you know what you are removing and take precautions not to remove any of your system software that is critical for your machine to run correctly or application software that you use which is “non-problematic.” I especially target games, toolbars and media players for removal.  If you have a question about what an application does “Google It.”

Remove Aftermarket Browsers and Reset IE

I recommend removing aftermarket browsers such as Chrome and Firefox and resetting Internet Explorer by following the below steps.  To remove Chrome and Firefox go back to Start > Control Panel > Add/Remove Programs.  Internet Explorer can be reset in control panel too. The file path in Windows 7 for resetting IE is Start > Control Panel > Networking and Sharing >Internet Options > Advanced Tab.

Run Malwarebytes Free Edition and Restart

The Malwarebytes is a free Anti-Malware program, which features high speed scanning and removal of the suspicious Malware on your computer. If not installed, you can download it free from the internet at http://www.malwarebytes.org. Be sure to stick with the free version and do not enable the Pro Version (uncheck checkbox for pro). Once installed, select full scan.  After the scan if finished check the box by the infections and click remove.  Restart your computer.

At my computer repair shop in Louisville I see these three problems over and over. Sometimes it is the result of normal wear-n-tear. Parts wear out, right? And there are plenty of lemon parts with computers. I’ve seen a new hard drive fail in the first thirty days of use, for example. But sometimes accidents happen. And, often mistakes are made due to the fact that people don’t know how to properly maintain and handle their computer equipment. This article will make you aware of lurking dangers so you can avoid accidents and maintain your equipment properly, and avoid these costly and preventable laptop repairs completely.
 
DC Jack Repair
 
DC Jacks or charging ports take a lot of abuse. I know I’ve had several ignitions in my car replaced over the years. When I was a starving college student I remember one winter I would spray deicer in the ignition so my key would work. It got me through the winter, but finally I had to replace the ignition. The DC Jack on a laptop is the hole where the power adaptor or “charger” plugs into the computer. In most laptop units, the DC jack is directly soldered onto the motherboard — which not only makes it delicate but also expensive to repair. Often the entire laptop has to come apart to do the repair as there is no access anywhere around the jack. The three most common reasons the jack breaks is: 1.A child or animal trips on the cord. 2. People jerk the cord out hard and at an angle and do not realize it is not that difficult to break a solder joint and 3. People travel — either across the room or across the city — with the charger still connected to the laptop. Don’t do it!
 
Screen Repair
 
Perhaps even more common is laptop screen repair and replacement. I have seen laptop screens break when someone picked up a laptop by the corner of the screen to move it off of the floor up onto a table. Their thumb went right through the screen. I almost did it once myself. It is a very delicate screen. It does not have to be a dropped or take a hard impact to cause a cracked laptop screen. Another common scenario is closing something in the laptop. A mouse, a letter opener, even a flash drive left on the keyboard when the laptop is closed can cause a screen to break or fail. It is an expensive repair depending on the laptop screen and computer make and model. So, be aware of this “soft spot” on your laptop and be extremely gentle with it.
 
Motherboard Failure
 
Perhaps the most expensive and devastating, but rather common laptop repair is motherboard repair. This is what I consider a “catastrophic event” in the computer repair business. The entire machine has to come apart, the board taken out, and repaired at the microscopic level with expensive equipment. Sometimes this part simply fails, but often it is the result of what’s known in the industry as a “thermal event.” That is a heat related issue. To prevent this from happening, keep your laptop computer as cool as possible. Despite the name, a laptop should NOT be anyone’s lap. While the exhaust fan for the CPU is often located on the side of a laptop, the air intake is often located on the bottom. If your laptop is on your lap you are probably covering up the air intake for your exhaust fan which is extremely dangerous. You want to keep your laptop on a flat, cold, hard surface at all times! You can install free software such as the core temp monitor (be careful not to get a virus infection when you’re downloading free utilities) to monitor the actual temperature of your laptop from the inside. Also you can leave the battery out. I’ve never even had a battery in my laptop it’s still in plastic. It is not necessary to power a laptop that is plugged in to a wall outlet and only generates more heat. Keep the fan basins blown out with compressed air – especially if your home is dusty or you have dogs or cats. And as the computer starts to age if the heat monitor utility shows your laptop heat is on the rise, you can even go to the power options and turn your processor down a bit. As your laptop ages you probably don’t need your processors to run at 100% constantly. Mine is set to 95% and that alone gave me about a 5 degree drop in core temperature.
 
My old laptop, which is now my field machine, lived the first years of its life set up in my home office. It hardly ever went mobile (only when I traveled out of town). It is way past average life expectancy and still runs great at ten years old. So, heed the warnings and follow these simple suggestions and avoid these expensive and common laptop repairs in your future. You can find more information on laptop repair here.
 

At On-Site Louisville Computer Repair Co. I often get asked to set up new computers for people.  This is a good idea since there is much involved in the process.  Nevertheless, there are many people that like to do things themselves, so I wrote this article for you “Do-it-yourselfers” which covers the process.  Hope this helps.

Get Your Files off Your Old Machine

If you have files and folders on your old machine you need to put them on a portable storage device, a flash drive, and then move them to your new machine after you set your computer up… I would leave a copy of the files on the flash drive and that is your back-up should you experience a catastrophic machine failure in the future.

Plug In, Go Through Set-up Menu and Run Your Updates:

When you turn your new computer on you will be prompted to choose settings for the computer name, time zone, language, network, updates, etc.  This is very intuitive — just fill in the blanks.   This is also a good time to register the computer and software.  Then you are ready to run updates. Since your machine has been sitting on a warehouse or retailer’s shelf for a while you will have updates due at the time of purchase.

Uninstall Bloatware and Activate Antivirus Software Suite

Bloatware is the software that will come preloaded with your brand new laptop or desktop in the form of 30 day trials or trail subscriptions or other junk.  While this software may not be harmful (debatable) most of the times they are just a waste of space. To remove simply go to Control Panel > Add/Remove> Uninstall.  If your machine has a one year subscription to an antivirus suite you can activate that at this point.  Otherwise you can uninstall the 30 day antivirus trial and read my article on “Five Free Antivirus Suites You Can Try for Zilch.”

Creating a System Restore Disk

You can create a restore disk in case something happens and you need to restore your computer to its factory state.  Since most computers come with a recovery partition that allows you to recover your computer to factory state, making is disks is optional; however, there are circumstance where the recovery manager will not function normally, such as destruction of the partition by a virus infections, etc. Therefore many people still choose to create disks in case of emergency. To do this:
♦Go to start menu.

♦In the search bar, type “backup”.

♦Click on the “backup and Restore” option.

♦On the left side of the panel, you will see an option “create a system repair disc”.

♦Click on the option and follow the process.

Configure Power Options:

Familiarize yourself with the power settings and options available in your computer. In Windows Vista and 7 just go to start and search for “Power Options.”  You can configure all your power options here including when the screen turns off, when or if the computer sleeps, what happens when you close the lid and what the power button does.

Choose Your Home Page and Make Bookmarks

When you get on the internet with Internet Explorer you probably want the page that comes up to be your favorite search engine, or your Email Login Page (which are often the same place).   Most people set their homepage to Google, Yahoo, or Bing.  In your browser window go to Tools>Internet Options> and then set your home page to the preferred URL.  This is also a good time to visit your Bank Website, Favorite Shopping Site, and other places you visit on a regular basis and add those websites to your favorites, favorite’s toolbar, or bookmarks.

Transfer Your Files From Your Old Machine

Remember the files we pulled off your old machine earlier?  Now is a good time insert your flash drive and drag old documents, photos, and music to your new computer. Plug in the flash drive and wait for it to populate “Computer” screen.  Then drag a copy of your files, photos and music to the appropriate folder on your new machine and get back to computing as usual on your new computer!

Deciding whether to buy a tablet, desktop or laptop can be a hard decision given there are so many choices in the market today. Although it largely depends on the individual choice of each buyer, I hope that having knowledge about the features and functions will help. Below is a brief description on each one of them so you decide which one is best for you.
 
A tablet is highly portable computing device, that has features similar to that of laptops with a bit more portability but less functionality for serious computing tasks. If you are someone who is always on the go and need your computer handy all the time, then this might be your choice. A tablet has a touch screen that can be used with fingers or stylus. It has a durable body and comes with a 7-inch to a 10-inch display screen and weighs less than 1 pound. Caution should be taken by the user to avoid any damage of the touch screen display. The main advantage of a tablet computer is its portability, light weight, powerful pen recognition, small size and attractive design. Tablets often have a longer battery life than a laptop. While it’s been my belief that “no serious work can be accomplished on a tablet” with the advent of the attachable keyboard I’ve revised my belief on that a bit.
 
A laptop is a slightly larger but still highly portable computer that is also capable of serious computing tasks. They consume less space on a desk or a table than a desktop computer. Laptops are battery operated and are attached to a single cord instead of multiple cords like in desktop. They come with a built in touchpad, speakers and webcam. Although, I still prefer attaching a mouse. A mouse is essential to accomplish any type of real research, creation and production. Laptops are very useful for people in the corporate sector who are always on the move and for international students as well. They are great for traveling and if you are using an aircard you will have access to an uninterrupted internet connection anywhere and anytime. I actually prefer a large, powerful laptop now for my primary computing. I leave it set up stationary 98% of the time and don’t carry it with me. I have a smaller laptop I keep for trips.
 
Desktop – A desktop is a personal computer with a separate tower, keyboard, mouse, and monitor. A desktop computer can be plugged into a wall outlet. Unlike a laptop a desktop is not a portable device. It is stationary. If you need a supercomputer, for some reason, a desktop is probably a best choice as the larger case can hold more components. Another benefit is that you can hook as large of a monitor to it as you like, whereas you’re limited on the size of your monitor with a tablet and laptop (you can plug an external monitor to a laptop but it is not as practical usually). Desktops are easier to upgrade than laptops and and generally speaking –easier to repair. You never have to worry about running out of battery life. And, finally, 90% of computer thefts are of tablets and laptops – not desktops.